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Summary of Key Responsibilities and Role

You will be working in our Administration department in a busy office environment, with daily deadlines and dealing with incoming calls, emails, scanning, post, storage, and general
administration duties.

Principal Responsibilities

• Dealing with storage and non-storage for different departments, confirming receipt of
documentation and arranging for scans to be taken.
• Uploading scanned copies of documentation to our electronic filing system.
• Chasing information as and when required.
• Receiving incoming calls and forwarding to the relevant person in a professional and
efficient manner.
• Responding to all incoming emails or forwarding to the relevant person in a professional
and efficient manner.
• Carrying out checks on documentation.
• Scanning all required documents.
• Printing and packaging documents for various teams across the business.
• Dealing with all incoming and outgoing post and forwarding to the relevant person.
• Ensuring that our secure storage facilities and stationary supplies are kept in good order.

Key Knowledge & Required Skills

  • • Excellent administration skills.
    • Excellent communication and organisational skills.
    • Excellent IT skills.
    • Excellent attention to detail.
    • The ability to learn quickly and be a team player.
    • The ability to multitask and be able to use different software’s.
    This job description will be reviewed and updated annually in consultation with relevant staff.

Experience Required

  •  Previous administration experience is essential, and we are looking for someone who is
    used to working in a busy office environment, with daily deadlines.
    • Experience in answering and dealing with telephone calls and emails in professional and
    efficient manner.
    • You must have knowledge of using Microsoft, Outlook, Word, and basic level of knowledge
    of using Microsoft Excel.

Skills Required

• You will need to have excellent administration skills.
• You must have excellent communication skills.
• You will need to have excellent organisational skills.
• You will need to have excellent IT skills.
• You will need to be professional.
• You will need to be good at multitasking and able to learn new skills quickly, as you will
be working across different systems.
• You must have excellent attention to detail.
• You must have the ability to learn quickly and be a team player.

Other Requirements

  • Essential:
    • Self-motivated, proactive, and friendly team player.
    • Flexible individual who can respect and support others within a team.
    • Commitment and loyalty to the organisation’s values & mission

View Person Specification

Application Form

To apply, simply fill out the form and attach your CV to submit your application.

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